UTAH LEGAL SERVICES, INC.

PERSONNEL POLICIES & PROCEDURES MANUAL

(Last Updated, 06/23/2008)

TABLE OF CONTENTS

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I. INTRODUCTION. 1

A. Authority. 1

B. Purpose. 1

C. Amendment Procedures. 1

D. Administration of Policies. 1

E. Equal Opportunity Policy Statement

II. COMPENSATION. 1

A. Introduction. 1

B. Pay Periods and Paydays. 1

C. Longevity and Tiered Raises Applied as Increased Hourly Wages; Merit Paid as Lump Sum Bonus. 1

D. When Longevity and Tiered Raises Occur; When Merit Bonuses Are Paid 2

E. Longevity and Tiered Raises Become Part of Base Salary; Merit a Lump Sum 2

F. Merit Bonus. 3

G. Limitation on Exceptional Merit Category. 3

H. Merit Classification Appeals. 3

III. OFFICE ROUTINES & PROCEDURES. 1

A. Schedules. 1

1. Office Hours. 1

2. Additional Hours. 1

3. Fair Labor Standards Act 1

4. Irregular Work Week (Flex-Time) 1

5. Time Off During the Work Day. 2

6. Work Day For Salaried Staff 2

B. Lunch & Break Periods. 2

1. Lunch Periods. 2

2. Breaks. 2

C. Lateness & Absenteeism.. 3

1. Notice to Employer 3

2. Excusable Absences. 3

3. Deduction From Accrued Time. 3

D. Disclosure of Information. 4

E. Employment Verification. 4

F. Appearance. 4

G. No Smoking Policy. 5

H. Timekeeping. 5

1. Contemporaneous Timekeeping. 5

2. Time Reports. 6

3. Late Time Report(s) 6

IV. GENERAL HIRING POLICY. 1

A. General Policy. 1

B. Nepotism.. 1

C. Attorney Hiring. 1

D. Credit for Previous Work Experience. 2

V. RECRUITMENT, SELECTION, ADVANCEMENT & TERMINATION. 1

A. Executive 1Management Staff

B. Attorney Staff 1

C. Non-Attorney Staff 1

D. Job Opportunity Notices. 1

E. Application Procedures: Attorney Positions. 2

F. Application Procedures: Non-Attorney Positions. 2

G. Interviews. 3

H. New Employee Information. 3

I. Notification to Unsuccessful Applicants. 4

J. Personnel Action Form.. 4

K. Experience and Additional Skills Credit 4

L. Transfer 5

M. Termination Procedures. 6

1. Attorney Staff Resignations. 6

3. Exit Interview. 6

4. Vacation and Comp Time. 6

VI. STATUS CHANGES. 1

VII. BENEFITS. 1

A. Professional Associations. 1

1. Other memberships or fees. 1

B. Training and Career Development 1

1. Policy. 1

2. Program-Sponsored Activities. 1

3. Substantive Legal Training Sponsored by Others. 1

C. Vacation Time. 3

D. Sick Leave. 4

E. Unpaid Medical Leave. 5

F. Bereavement Leave. 6

G. Military Leave. 6

H. Jury Duty. 7

I. Administrative Leave. 7

J. Leave of Absence. 7

K. Parental Leave. 8

L. Holidays. 8

M. Compensatory Time. 8

1. Professional, Administrative and Executive Staff 8

2. Staff Not Included in Administrative, Professional or Executive Categories 10